Many clients understandably feel anxious about posting their original documents—even when sending them to a reputable bank, solicitor, or financial institution. Trusting any postal or courier service with important identification documents can feel risky, and unfortunately, items do get lost from time to time.
While losing an original passport, driving licence, or ID document is not usually catastrophic, it can certainly cause inconvenience. There is the cost of replacement, the delay in processing, and often the frustration of trying to secure compensation from the postal service. This can involve proving responsibility, submitting forms, and waiting for an investigation.
To avoid this stress, many clients are now choosing to send notarised copies of their documents instead of the originals.
What Is a Notarised Copy?
A notarised copy is a photocopy of an original document that has been certified by a Notary Public as a true and accurate reproduction of the original. This certification confirms that:
- The Notary has seen the original
- The copy matches the original exactly
- The document has been verified for authenticity where required
Whether a notarised copy will be accepted ultimately depends on the organisation requesting the document. However, in many cases, it is perfectly acceptable—and a much safer alternative to sending originals through the post.
If you are unsure, it is always advisable to ask the requesting party whether a notarised copy is acceptable.
A Simple and Convenient Process
The notarisation process is straightforward and flexible. In many cases, you do not need to attend in person.
A trusted friend or family member can bring your original document to our office. The process is as follows:
- The original document is examined by the Notary
- Its content and authenticity are checked (if required)
- A copy is produced
- The copy is notarised and sealed
- Any specific wording requested by the receiving organisation can be included
Our priority is ensuring that the notarised document will be fully acceptable when it reaches its destination.
Why Choose a Notarised Copy?
Choosing to send a notarised copy offers several advantages:
✔ Reduced risk of losing important documents
Your original passport or driving licence stays safely with you.
✔ Faster and more secure postal process
If the copy is lost, it can simply be replaced.
✔ Official verification for international or legal use
Many overseas banks, universities, and government bodies routinely accept notarised copies.
✔ Custom wording available
If the receiving organisation requires specific certification text, we can include it.
Need a Notarised Copy of Your Document?
At iNotaryPublic.co.uk, we provide fast, reliable notarisation services for clients across the UK. Whether you need a notarised passport copy, driving licence, utility bill, degree certificate, or any other official document, we can help.
Contact us to book an appointment or drop-off time, or to ask whether your document is suitable for notarisation.
